The following is a list of officers that many of the clubs in the VRU have. This is a guideline. Many clubs have more officers, some have fewer. The duties listed are general and may change from club to club. These jobs and their executions should be adjusted to fit the need to your club.
President
Delegates all team jobs.
Oversees tasks to ensure proper completion of duties.
Attends or appoints an attendee to the Virginia Rugby Union Annual General Meeting.
Provides a direct communication link with the coach.
Vice-President
Helps president with jobs.
Tracks club CIPP, player CIPP, and insurance information.
Treasurer
Handles all money aspects of the team including payment of VRU dues, CIPP registrations, tournament fees, referee fees, and miscellaneous expenses of the team.
Collects any club dues, money for CIPP, contributions, and school funding.
Conducts fund raising events
Match Secretary
Schedules matches with other teams/schools.
Knows their own team's/school's schedule and scheduled use of the rugby pitch so that changing game times/dates can be minimized.
Submits schedule to the RSV (Referee's Society of Virginia).
Confirms matches with the assigned referee.
Confirms the VRU, the referee, and opposing team have current directions to the rugby pitch.
Secretary
Tracks history of club and alumni addresses.
Solicits alumni contributions.
Reports scores to local newspapers.
Submits proper team information to the VRU.
Records minutes of officers meetings.
Clothing Rep
Secures team jerseys, kits, or additional team clothing.
Social Chair
Secures after game social location and food/beverages.
Manager
Tracks team's equipment (balls, field markers, restraining ropes, etc).
Maintains contact with city/school for pitch availability and lining (if handled by the city/school).
Obtains transportation (if provided by a school or third party).
Obtains water for halftime.
Publicity / Recruiting
Advertises club's activities, i.e. practices, games, tournaments
Recruits new players